Now you can manage all of your business information in a secure environment. We convert all of your paper documents to digital and allow you to manage your office from anywhere in the world at any time of the day. The iDOC hosting solution offers HIPAA-compliant storage and retrieval of documents, articles, training material, manuals, policy and procedures, presentations, spreadsheets, faxes, email attachments, images, personnel files and patient records. All documents are stored in a secure data center, which covers all three critical security areas: physical security, operational security and system security. Physical security includes locking down and logging all physical access to servers. Operational security involves creating business processes to limit access to confidential information. System security involves locking down customer systems from the inside, starting with hardened operating systems and up-to-date patching
Online Document Storage
The DocHost storage solution is an easy to use document tool. This online tool provides information sharing as well as search and retrieval capabilities. It's just like having a virtual file cabinet. We host your documents on our secure servers. Let us worry about IT support, back up, and disaster recovery. We provide all the support you will ever need, eliminating the cost of maintaining your own equipment. Imagine never having to maintain equipment or storage space and easing the burden on your IT staff. You have a turnkey solution that makes it easy to integrate several tasks into one system. Imagine being able to share and edit your ever-changing tasks online. In a paper environment, updating documents and manuals day to day can get costly, not to mention how messy paper can be. The DocHost solution supports the “going Green” initiative by allowing you to convert your documents from paper to an electronic format and then store them. Print only when you need to.
How Our Solution Works
Choose from one of two versions of the DocHost document management tool:
- A managed, hosting solution where IDOC stores and manages the documents for you.
- A licensed server based installation where your company may install and manage documents on your network environment.
Managed Hosting Solution:
No software needed! Leverage the power of the DocHost technology by outsourcing your document storage needs to us. We meet with your company to design a package to meet your specific needs. We take care of all of your paper-handling needs by collecting your documents and converting them into electronic format. Our facility maintains state-of-the-art, high speed and high powered equipment to handle all of your scanning needs. Then we import the documents to our secure, dedicated environment.
After converting your documents, we upload them to our secure servers. Based on the customized iDOC solution we created to handle your individual needs, each employee of your organization is assigned a unique user ID for secure logon. Work from home, office, or travel. Access your information from any internet connection using Internet Explorer or compatible browser. You can even go mobile using a laptop, PDA or Smartphone and a wireless or cellular internet connection.
Licensed Server Solution:
iDOC also offers the DocHost program in a licensed server version. Purchase the software to install in your company’s environment and manage the documents and application using your internal IT department. Full training and installation support is provided to your IT staff as needed. You can immediately begin using DocHost by uploading electronic documents to your database. If you have paper copy documents, iDOC can scan these documents and provide a load file for your IT staff to import into the database.
Because the DocHost system is a web-based system, meetings and conferences are easy. DOCHost’s limitless capabilities of creating paperless environments and built-in search features help you to search for specific documents in record time. This same information can generate reports. For any electronic media such as email attachments, graphic images, etc. our easy to use system allows you to upload, edit and manage your documents quickly with just a few clicks.
Features and Benefits
- No Software needed (Managed Hosting Solution)
- Access documents from any Internet Connection using your office PC, laptop, Smartphone or PDA
- Convenient access to all of your documents
- Improved Communication with your customers and staff
- Easy to use document editing tool provides increased efficiency
- PDF file creation from any document without requiring Adobe Acrobat on the user’s PC
- Permission based access to the system provides a secure environment
- Users can create comments and suggestions in a format similar to discussion groups which can be used for information sharing within the organization.
MEDICAL: Remove file cabinets from your office and save money on off site storage or rentals. Store all of your medical records, files, training and procedural documents online. Fast easy browsing and reporting makes researching easy. You can access employee data, patient information and medical records using any internet connection. Low cost quickly maximizes your return on investment.
SMALL BUSINESS: DocHost is perfect for storing your day-to-day operational documents, company policies, procedures, training materials, manuals, personnel files, etc. You can also use the editing features to manage and update documents.
INDIVIDUALS: Store your personal data online in a secure environment – great protection from fires. We scan your paper documents: tax information, legal documents, receipts and billing records and store them online. We also provide you with secure access to upload electronic documents such as email and other important documents you want to keep. Never worry about having to transport documents when you move or when buy a new PC. With DocHost’s online access from anywhere, your documents go wherever you go.
Why Use the iDOC Document Hosting Solution?
The iDOC Solution is cost effective . . . it is secure . . . and it just makes sense.
Don’t wait put an end to the paper piling up around you today!